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Outgoing Tour Application
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*
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Your Details
Your Name
*
Your Email
*
Touring Club Details
Touring Club Name
*
Alderney RFC
Aldershot and Fleet RUFC
Alresford RFC
Alton RFC Ltd
Andover RFC Ltd
Basingstoke RFC Ltd
Chineham RFC
Eastleigh RFC
Ellingham & Ringwood RFC
Fareham Heathens RFC Ltd
Farnborough RUFC Ltd
Fawley RFU
Fordingbridge RFC
Gosport & Fareham RFC Ltd
Guernsey Raiders
Hampshire Police Mens Rugby
Havant RFC
Hook & Odiham RUFC
Isle of Wight RFC
Jersey RFC
Kingsclere RFC
Locks Heath Pumas RFC
Lymington Mariners RFC
Millbrook RFC
New Milton RFC
Overton RFC Ltd
Petersfield RFC
Portsmouth RFC
Romsey Rugby Club
Royals RFC
Sandown & Shanklin RFC
Southampton RFC
Southsea Nomads
St Jacques RFC
Team Solent RFC
Tottonians RFC
Trojans FC
United Services (Portsmouth) RFC
University of Portsmouth RFC
University of Southampton RFC
University of Winchester RFC
Vectis RFC
Ventnor RFC
Winchester RFC Ltd
Wooden Spoon
Name of Club Official Organising the Tour
*
Their Position
*
Their Email
*
Their Phone
*
Hosting Club Details (Overseas Club/Union)
Hosting Club's Name
*
Hosting Club's Rugby Union
*
Hosting Club's Contact Name
*
Hosting Position
*
Hosting Email
*
Hosting Phone
*
Has the hosting club’s rugby union approved this tour?
*
Yes
No
Tour Details
Tour Type
*
Friendly Matches
Festival
Training Camp
Other (Please State)
Tour Date From
*
DD slash MM slash YYYY
Tour Date To
*
DD slash MM slash YYYY
Dates of Overnight Stays
*
Tour Accommodation Details (e.g. Hotel, Host Families)
*
Touring Party Composition
Number of Players & Age Grades
*
Number
Age Grade
Add
Remove
Use the + button to add multiple age grades.
Staff List
*
Name
Role
Courses
DBS Expiry
Add
Remove
For coaches: Current completed headcase, tacklesafe and safeguarding courses. For First aiders and other volunteers: Current completed headcase and safeguarding courses.
Matches & Activities Planned
Match / Activity Details
*
Date
Opposition Club
Venue
Age Grade
Activity Type
Add
Remove
Travel & Insurance Details
Tour Travel Arrangements
*
Tour Insurance Provider
*
Tour Insurance Policy Number
*
Does the insurance cover rugby activity and non-rugby activities?
*
Yes
No
Insurance Documentation Upload
*
Max. file size: 50 MB.
Safeguarding & Compliance
Risk Assessment Upload
*
Max. file size: 50 MB.
Emergency Action Plan Upload
*
Max. file size: 50 MB.
Are all players, parents, and volunteers aware of the expected code of conduct while on tour?
*
Yes
No
Club Declaration
Please confirm that:
*
you have insurance coverage
you are in compliance with RFU regulations
acknowledgment of RFU Age-Grade Rugby Regulations (if applicable)
approval has been obtained from the club’s committee for this tour
Declaration Statement for Tour Applications
Consent
*
I agree to the below
I, the undersigned, confirm that the information provided in this application is true, accurate, and complete to the best of my knowledge. I acknowledge that it is the responsibility of the club to ensure compliance with all RFU regulations, safeguarding policies, and insurance requirements for this tour. I understand that any false, misleading, or incomplete information may result in the tour application being rejected or withdrawn. Furthermore, I confirm that a full risk assessment has been completed, and all necessary approvals will be obtained before the tour commences. By signing below, I accept responsibility on behalf of the club for the safe and lawful organization of this tour.
Club Official's (Chair / Youth Chair / HON SEC) Signature
*
Club Official's Name
*
Tour Manager's Signature
*
Tour Manager's Name
*
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Home
About Us
About Us
Our Clubs
Meet The Team
Club Membership
Associate Membership
Hampshire RFU Shop
Back
Get Involved
Events
Vacancies
Our Sponsors
Sponsor Us
Hampshire RFU Shop
Back
For Clubs
Facilities & Funding
Financial Compliance
Facilities & Funding
Revenue Generation
Travel Funding
Hampshire Rugby Force Fund
What’s On
Fixtures & Competitions
Results
Events
Adult Rugby
Youth Rugby
Schools Rugby
Discipline
Discipline
Report A Red Card
Pay an Admin Fee
Submit a Citing
View a Decision
Safeguarding
Safeguarding
Playing out of Age Grade
Combining & Clustering
Tour Approvals
Camp Approvals
Event Approval
Player Welfare
RugbySafe
Report a concussion
First Aid & Injury Management
Back
For Volunteers
Coaching
Coaching in Hampshire
Book A Course
Helping Your Club
Volunteering / Administration
Celebration & Awards
Meet Our Winners
Recruitment
Refereeing
Refereeing
Young Match Officials
Back
Representative Rugby
Men
Women
Boys
Girls
Player Support
Representative Honours
Back
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Latest News
Strategy 2025-2028
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