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Rugby/Holiday Camps Request

All Rugby/Holiday Camps need Hampshire RFU approval.

Please ensure that all camps, competitions, tournaments, and festivals adhere to the following conditions:

Conditions for Approval:

  1. Regulation 15 Compliance – Full compliance with RFU Regulation 15 is required.
  2. Age Grade Calendar and Format – Activities must align with the Age Grade Playing Calendar and the competition format for the specific age grade.
  3. Written Prior Approval – Prior approval must be obtained, as detailed in Regulation 15.9.

Camp Requirements:

  • Camps are permissible for all age groups if:
    • They are in line with RFU Rugby Camps Guidelines.
    • The proposed camp is notified to Hampshire RFU.
    • Approval is granted in writing by Hampshire RFU.
    • Compliance with current RFU Return to Rugby and Summer Guidance is maintained.

"*" indicates required fields

About The Rugby / Holiday Camp

Venue Address*
DD slash MM slash YYYY
Time*
:
DD slash MM slash YYYY
Time*
:
Age groups attending*

About The Organisation Requesting Approval

• Organisation Address*

About The Rugby / Holiday Camp Deliverer

Public Liability Insurance*
Employer's Liability Insurance*
Products Liability Insurance*

About The Rugby / Holiday Camp Workforce

Please list all workforce members below, including coaches, first aiders, and safeguarding leads.*
Name
Role
Courses
 
Courses to include current completed RFU DBS, headcase and safeguarding courses
For further details, refer to the full Regulation 15 and Rugby Camps Guidelines.
If approved, would you like this camp to be promoted on our webiste?*
Consent*
I, the undersigned, confirm that the information provided in this application is true, accurate, and complete to the best of my knowledge. I acknowledge that it is the responsibility of the club to ensure compliance with all RFU regulations, safeguarding policies, and insurance requirements for this camp. I understand that any false, misleading, or incomplete information may result in the camp approval being rejected or withdrawn. Furthermore, I confirm that a full risk assessment has been completed, and all necessary approvals will be obtained before the camp commences. By signing below, I accept responsibility on behalf of the club for the safe and lawful organisation of this camp.
Clear Signature
This field is for validation purposes and should be left unchanged.

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